POSITION AVAILABLE: Chief Financial Officer
Based in Waltham, Massachusetts, WCI – Work, Community, Independence is a private nonprofit agency providing 24 hour and less than 24 hour homes and apartments and employment/day supports to people with a wide range of intellectual and developmental disabilities. WCI’s goal for four decades has been to foster the greatest possible degree of independence and competence for individuals with intellectual disabilities. WCI encourages individuals to live, work, be a part of the community and achieve their optimal lifestyle. WCI provides flexible options to people it supports recognizing that each individual’s needs are different.
The CFO will report to the President & CEO (CEO). The CFO will oversee all aspects of the agency’s finances and fleet of vehicles. S/he will develop and implement policies, procedures, systems, and plans to comply with generally accepted accounting principles(GAAP) as well as state and/or federal regulations with input and review with other departments. S/he will ensure smooth and proper functioning of the Finance Department. S/he will actively participate on the Executive and Management Teams and supervise the Finance Director and several other positions.
DUTIES AND RESPONSIBILITIES
• Meet regularly with the CEO for mutual information sharing and review of finances and administrative issues.
• Ensure economic solvency and development and report regularly on trends, problems and potential solutions for major concerns
• Supervise and meet biweekly with Finance Director and Van Coordinator.
• Works with the Executive Administrator in management of logistical issues related to the main office.
• Provide minutes of regular staff meetings to all involved.
• Analyze all financial reports and activities, preparing summary information as needed (e.g., monthly, quarterly reports for Cash Flow, Balance Sheet and Capital Budget).
• Analyze all funding information and prepare summary information as needed.
• Oversee and/or supervise all aspects of A/P, A/R, GL with associated systems and procedures.
• Meet regularly with the Management Team to review all financial reports and funding information.
• Oversee and/or supervise the preparation of the Annual Financial Audit and UFR.
• Provide training and education on WCI Financial Reports, including Program Budget, to Supervisors and Board Members.
• Oversee, supervise and/or prepare the financial aspect of all contract proposals and proposals to various funding sources.
• Oversees and manages WCI’s fleet of vehicles.
• Comply with laws, regulations and agreements
o Develop procedures, systems, and plans to comply with GAAP, State and Federal Regulations with input and review of other departments.
o Oversee and/or supervise implementation of policies, procedures, systems and plans that ensure WCI’s compliance with laws, regulations and agreements.
o Ensure WCI’s compliance with financing agreements.
o Oversee, audit, and approve Accounts Receivable Coordinator‘s review of Residential Programs’ Monthly Stipend Reports.
o Determine Monthly Stipend amounts in conjunction with CEO.
o Work with Quality Assurance Coordinator to oversee Financial Transaction Records (FTR) monthly audits submitted by Residential Directors of Support.
o Ensure WCI’s compliance with DDS/EOHHS, MCB and MRC and other reporting requirements within acceptable timeframes.
• Meet fiscal reporting deadlines and responsibilities
o Oversee and/or supervise –
o Preparation of all funding contract agreements and amendments
o The Annual Financial Audit
o The annual Uniformed Financial Report (UFR)
o The annual 401K audit in conjunction with the auditors
o Annual State Prequalification documents
o Preparation of various reports and documents to related sources (e.g., affirmative action, SOWMBA, Board of Directors Report to the Secretary of State).
• Risk Management
o Liaison to WCI’s Insurance Agent/Broker.
o Ensure that insurance policies are maintained to keep Agency properly covered.
o Periodically request bids for Agency insurance needs.
o Identify trends and make recommendations (e.g. staff training).
o Review and implement recommendations made by Workers Compensation and Liability Insurance Carriers.
• Promote and support staff development
o Provide training to staff on WCI financial andadministrative procedures, protocols and systems.
o Provide training to staff on budgeting, controls, proposal writing and insurance matters.
o Ensure availability to staff in order to facilitate problem solving.
• Promote public relations
o Stay current on information and data from government funding sources and legislation that could affect WCI.
o Maintain positive working relationships with funding sources and business partners, including landlords.
o Represent WCI by joining and/or attending meetings sponsored by appropriate private and public agencies, educational institutions, advocacy groups, community and civic groups or other groups, as requested by CEO.
o Responsible for development of Commission on Accreditation of Rehabilitation Facilities (CARF)Management Objectives and Business Practices.
o Responsible for WCI’s Safety Committee, holding quarterly meetings, providing minutes.
• Master’s Degree and ten (10) years of accounting and/or business administration experience including Human Resources and nonprofit business management responsibility.
• The ideal CFO will have prior knowledge of the Purchase of Service System and DDS/EOHHS within the Commonwealth of Massachusetts.
• Excellent communication, presentation, supervisory and time management skills.
• Demonstrated success in working with diverse people.
• Excellent organizational, accounting, and business management and computer skills.
• Ability to analyze, define and make clear recommendations relative to mission, complex fiscal and administrative problems and issues.
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